From BOQ to Professional Quote in Minutes: AI-Powered Quotation Automation
Every aluminum and glazing company in Saudi Arabia faces the same bottleneck: turning a Bill of Quantities into a professional quotation takes too long. An estimator reads through pages of line items, checks current rates, types everything into Excel, formats a PDF, adds the company logo, prints, stamps, and finally emails it to the client. This process takes hours — sometimes a full day for complex projects.
And the BOQ itself? It never arrives in the same format twice. Sometimes it is an Excel spreadsheet with 200 line items. Sometimes it is a scanned PDF of a hand-written table. Sometimes it is an architectural drawing with dimensions scribbled in the margins. Sometimes it is in Arabic. Sometimes in English. Often both.
We built the Shayntech Quotation Automation Tool to solve this — an AI-powered system that reads BOQs in any format, in Arabic or English, and generates a professional quotation PDF with your branding. No templates. No manual data entry. Just upload and go.
The Real Cost of Manual Quoting
For aluminum fabricators and glazing contractors, every quotation represents a significant time investment. An estimator must:
- Parse the BOQ: Read through pages of items, understand the descriptions, and verify quantities. This is especially tedious when the BOQ mixes Arabic and English terms.
- Look up pricing: Check current material rates, factor in fabrication costs, and calculate totals for each line item.
- Format the quote: Copy everything into a Word or Excel template, add the company logo, stamp, terms and conditions, and format it consistently.
- Create a PDF: Export to PDF, check for formatting errors, rename the file, and send it to the client.
For a busy estimator handling 5-10 enquiries per day, this workflow consumes 60-80% of their working hours. And every revision — a rate change, an added item, a discount — means starting over from scratch.
What We Built: AI-Powered Quotation Automation
Our Quotation Automation Tool replaces the entire manual quoting workflow with three AI-powered steps. The result: a task that used to take 2-3 hours now takes 10-15 minutes.
Step 1: Upload Any BOQ Format
The tool accepts every format you will encounter in the construction industry:
- Excel files (.xlsx, .xls) — The most common format. AI reads every row, column, and formula.
- PDF documents — Typed tables, formatted BOQs, even scanned documents with handwritten notes.
- CSV exports — From any estimating software or ERP system.
- Architectural drawings — Upload a PDF of the elevation or floor plan. Vision AI reads dimensions and identifies window types, door schedules, and quantities.
Arabic, English, or mixed — The AI understands both languages natively. A BOQ with Arabic descriptions and English units is handled in one pass. No language switching needed.
Step 2: AI Analyzes and Builds the Quote
Once uploaded, DeepSeek AI processes the document and extracts every line item:
- Item descriptions in their original language
- Quantities, units, and dimensions
- Rate and total calculations
- Window and door specifications
- Glass types, thicknesses, and finishes
For architectural drawings, the AI uses vision capabilities to identify windows, doors, curtain wall panels, and skylights — reading dimensions directly from the drawing. The result is a structured line-item table ready for pricing.
Step 3: Preview, Chat to Edit, Export as PDF
The quotation preview shows everything — your company logo, sequential quote number, revision tracking, a clean BOQ table, and terms and conditions. Then you can:
- Chat to make changes: Type "Change item 5 rate to $108/m²" or "Add 10% for delivery" — the AI updates the quote instantly.
- Request format changes: "Convert to curtain wall pricing" or "Group by floor level."
- Add attachments: Upload additional BOQ files or reference documents to append to the quote.
- Export as PDF: Professional output with proper margins, your company stamp, signature line, and revision history (R0, R1, R2...).
Every revision is saved under the same quote number. You never lose a version, and you can always go back to a previous revision.
Why This Matters for Saudi Construction
The Saudi construction market is unlike anywhere else. Projects are large, timelines are tight, and the competition is fierce. Every hour saved on quoting is an hour that can be spent on winning more business.
Bilingual by Design
Saudi BOQs mix Arabic item descriptions with English units and industry codes. Generic tools break on mixed-language documents. Ours handles them natively — Arabic descriptions stay Arabic, English terms stay English.
Drawing-Ready
Many Saudi projects start with architectural drawings, not formal BOQs. Our tool reads drawings directly using Vision AI, extracting window schedules, door types, and dimensions without manual takeoff.
No Templates to Maintain
Traditional quoting tools need templates for every quote format. Our AI generates the layout dynamically based on your branding — logo, stamp, terms, and formatting — without any template files.
Revision History Built-In
Every change creates a new revision (R0 → R1 → R2) under the same quote number. Clients ask "what changed?" — you can show them the exact revision history with timestamps.
How It Works in Practice
Here is a real example of the workflow:
- A client sends an enquiry for windows and doors for a villa project in Riyadh. They attach a scanned PDF BOQ in Arabic.
- The estimator uploads the PDF to the Quotation Automation tool. The AI reads the Arabic descriptions: شباك ألمنيوم (aluminum window), باب ألمنيوم (aluminum door), واجهات زجاجية (glass facades).
- Within seconds, the AI extracts 37 line items with quantities and dimensions. The estimator reviews and adjusts rates.
- They chat: "Add 5% for delivery within Riyadh." The AI updates the total instantly.
- They click Export. The PDF includes the company letterhead, the quoted items in a clean table, delivery terms, and a signature block — all in Arabic, matching the original BOQ language.
- Total time from upload to PDF: 12 minutes. Traditional method: 3-4 hours.
The same workflow works in English, or any mix of both languages. The AI adapts to whatever the BOQ contains.
Supported BOQ Formats
Try It Free — No Commitment
We believe the best way to evaluate a tool is to use it. Send us your BOQ — in any format, in Arabic or English — and we will generate your first professional quotation PDF completely free. No signup, no credit card, no sales call.
Just email your BOQ to hello@shayntech.com and we will send back a polished PDF quotation with your branding within one business day. See the result before you decide.
Ready to Try It?
Email your BOQ to hello@shayntech.com — we will send you a free professional quotation PDF
Send Your BOQOr learn more at shayntech.com/products/quotation-automation
The construction industry moves fast. Your quoting process should too. Let AI handle the paperwork while your team focuses on what matters — winning projects and delivering quality.